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Chennai Corporation Birth Certificate – Application, Download, Correction, and More

Are you wondering how to get your or your child’s Chennai corporation birth certificate online? How should you apply for a birth certificate in Chennai corporation? Can you download it online? Can you include the name of the child later on their Chennai birth certificate online? Also, if there are any errors or updates, can you make a Chennai corporation birth certificate correction online?

If your child is born in Chennai, you can download their birth certificate from the official website of the municipal corporation (GCC website). Are you an adult who wants a copy of your birth certificate? You can search for your online birth certificate in Chennai on the CGG website as it contains all available birth records from 1910 to date.  

Read: Marriage Certificate In Chennai – How To Apply, Search And More

In addition to downloading the birth certificate in Chennai corporation, the website offers other related services. For instance, you can add your child’s name on the birth certificate online in Chennai through the website.

Please note that certain other services are not available online yet. Currently, there is no facility for correcting or updating the name or date of birth online. You must visit the concerned authorities at the Chennai corporation for birth certificate corrections. Likewise, adults who don’t have their births registered should register the birth first and then apply for the birth certificate at Chennai corporation’s office.

Want to know more? Here’s everything you should know about obtaining a valid birth certificate from Chennai corporation.

A Video Guide On How To View, Download And Print Birth Certificate In Chennai

FAQs On Chennai Corporation Birth Certificate

This post answers some of the most commonly asked questions on the corporation of Chennai birth certificate registration, application, download, and correction. We have given detailed and step-by-step guides on all these processes.

You can also find other relevant information here. For instance, can an adult apply for their Chennai birth certificate online 20 or 30 years after the birth? Can you change the name on the certificate? What’s the application fee for obtaining a birth certificate in Chennai corporation? What are the contact numbers for birth certificate-related queries in Chennai?  

Check out the answers to all these questions and more on Chennai corporation birth certificate. 

You May Want To Read

How to register the birth of a newborn child in Chennai?

The process for birth registration in Chennai differs based on where the child is born – at a hospital or your residence. Given below are the details for registering the birth and applying for a corporation of Chennai birth certificate:

1. If the child is born in a hospital (Institutional birth registration in Chennai)

Institutional births – births that happen at government and private hospitals or other healthcare facilities – cannot be reported by the child’s father, mother, or family. As per the Registration of Births and Deaths (RBD) Act, 1969, the hospital where the baby is born should register the birth.

After the baby is born, the hospital will ask you to fill in an application form with details like the mother’s name, father’s name, identity proof, address, etc. The medical officer-in-charge at the hospital will share these details with the concerned authorities at the Greater Chennai Corporation.

Your child’s birth certificate in Chennai will be generated using these details in a few days. It is then made available on the official website of the GCC. You can download the Chennai online birth certificate by clicking here and entering the required details.

If you have not named the child at the time of birth registration, you can include the name online later. The Chennai birth certificate name inclusion option available on the GCC website will allow you to add the child’s name online in some simple and easy steps.

2. If the child is born at your residence (home birth registration)

In the case of domiciliary births (if the birth took place at your residence), you must report it to concerned authorities and complete the birth registration within 21 days. Here are the details of domiciliary birth registration or home birth registration in Chennai:

When to register the birth – Within 21 days of its occurrence

Who should report the birth – The person responsible for reporting and registering a home birth is:
1. The head of the household should report and register home births.
2. In the absence of the head of the household during the period of registration (21 days), it is
the duty of the nearest relative of the head of the house present in the house.
3. If there is no such person present, the oldest adult male present in the said duration can
register the birth.
4. You can also report the birth through prescribed notifiers, such as ASHA workers, Anganwadi
workers, and others.

Where to register – The birth should be reported to the area sanitary inspector.

Documents required – Typically, the following documents are required for registering a home birth in Chennai. Please check with your zonal office or the concerned authorities for more details:
1. Declaration by parents in the prescribed format
2. Address/ID proof of parents
3. Medical certificate/letter from the doctor who attended the birth
4. Application form (Form 1)
5. Any other forms/documents as required by the authorities

What are the documents required to get your newborn’s birth certificate in Chennai corporation?

If your child is born in a hospital, the birth is registered by the concerned medical officer at the hospital within 21 days. Typically, you will need to submit the following documents to register the birth of your child and obtain the corporation of Chennai birth certificate: 

1. Application form (it will be given to you at the hospital)
2. ID/Address proof of the parents
3. Any other documents are required by the hospital authorities

Was your child born at your residence? Check the previous question for the list of documents required for birth registration and birth certificate application.

How long does it take to get a birth certificate in Chennai?

The hospital where your child is born will register the birth within 21 days of its occurrence. You can download your child’s Chennai corporation birth certificate online within one or two weeks after the registration. Major government hospitals in the city also provide birth certificates at the time of discharge.

How to get your newborn child’s birth certificate in Chennai?

Given below is the process on how to apply for and obtain your newborn child’s birth certificate in Chennai corporation:

Step 1: The first step for getting the birth certificate in Chennai corporation is to register the birth of your child with the municipal corporation of Chennai. Please note that if the baby is born in a hospital, the registration is done by the medical in-charge at the hospital. You don’t have to go to the municipal corporation office or zonal office to apply for the birth certificate.

Step 2: The concerned authorities at the hospital will give you an application form for birth registration > Fill in the form with all required details > Submit your identity proof and any other documents and details required (Aadhaar card, address proof, etc.).

Step 3: The hospital will submit the details to the concerned registrars at the city municipal corporation. This is done within 21 days of your child’s birth.

Step 4: The municipal corporation will generate your child’s birth certificate using the details provided by the hospital. The certificate will be available for download within one or two weeks of registration.

Step 5: You can download your child’s birth certificate online in Chennai for free by clicking here. (Check the next question for a detailed guide on the process of Chennai corporation birth certificate download).

Step 6: If you have not named your child at the time of registration, the online Chennai birth certificate will not have your child’s name > You can include the name online by clicking here.

How to download a Chennai corporation birth certificate online?

The Greater Chennai Corporation has digitized and uploaded all birth certificates from 1910 to date online. You can search for your birth certificate or your child’s birth certificate by entering the required details. In the case of a newborn child, the certificate will be made available on the website within one or two weeks of registering the birth.

Here’s how to search for and download your child’s Chennai birth certificate online:

Step 1: Go to the Chennai corporation birth certificate download page > Choose your child’s date of birth > Select Gender > Enter the verification number as shown on the page > Submit.

Chennai Corporation Birth Certificate

Step 1 (b): If you want to search by the registration number, name of the child, mother or father, name of the hospital, etc., opt for the Advanced Search option for Chennai corporation birth certificate. (You must mandatorily enter the date of birth and the gender of the child. The rest are optional.)
Chennai Birth Certificate

Step 2: The results of your search for Chennai corporation birth certificate will appear on the screen > Look for your child’s certificate using the father’s name > Click on the Print button.

Chennai Birth Certificate
Step 3: The Chennai corporation birth certificate of your child will open as a PDF document in a new window > You can save or print the certificate.
Given below is a sample birth certificate in Chennai.
Chennai Birth Certificate
Step 4: Here’s how to verify the e-signature on the Chennai corporation birth certificate: Open the certificate using Adobe reader > Right-click on the e-signature > Validate signature > Signature Properties > Show Signature Certificate > Trust > Add to Trusted Certificates > OK > Certificate Documents > Check all three boxes > OK > Validate Certificate > You can now see a green tick mark. The signature is now validated.

How to include your child’s name on the Chennai birth certificate online?

You don’t have to visit the concerned zonal office to include your child’s name on the birth certificate in Chennai. You can do it online for free by entering the details uploading the required documents.

Given below is a step-by-step guide on adding the child’s name on the birth certificate for Chennai residents:

Step 1: Go to the Chennai birth certificate name inclusion page.
Step 2: Enter your mobile number > Click on Send OTP > You will receive an OPT on the number > Enter the OTP > Click on Verify OTP.
Chennai Birth Certificate

Step 3: Enter the birth registration number (which you can find on your child’s birth certificate) > Click on the Submit button.

Chennai Birth Certificate

Step 4: You can now see the birth details of the child and the option to include your child’s name on the Chennai birth certificate online.

Chennai Birth Certificate
Step 5: Enter the child’s name in the field given. Make sure that you enter the right spelling because once added, you cannot change the name.

Step 6:  Upload scanned copies of the following documents:
1.  Signed photo ID proof of the parents
2.  Signed and duly filled Declaration Form from the parents. You can download the declaration
form for Chennai birth certificate name inclusion online. For the English version of the form,
click here. To download the form in Tamil, click here.
3.  Date of birth proof certificate
4.  Any other proof
Step 7: Click on the Save button.
Step 8: Your application for Chennai birth certificate name inclusion is now submitted. You will get an acknowledgment number on the screen.
Step 9: The municipal corporation will update your child’s name on the birth certificate after verifying the documents.  
Step 10: Click here to search for and download the updated birth certificate, corporation of Chennai.

How to change your name on the corporation of Chennai birth certificate?

Please note that once entered, you cannot change the name on the birth certificate in Chennai or anywhere else in the country. There’s no legal provision for changing the name on the birth certificate.

However, you can change your/your child’s name through gazette publication and use the gazette booklet for changing the name on the passport, Aadhaar card, ration card, school documents, and other records and identity cards.

Also, whenever you have to submit the birth certificate, submit it along with the copy of the gazette as proof of your name change.

When should you apply for your child’s birth certificate in Chennai? 

As per the Registration of Births and Deaths (RBD) Act, 1969, the birth of a newborn should be registered along with the application form for the birth certificate within 21 days of the child’s birth. This timeline applies to all states and cities in the country, including Chennai.

What is the application fee for getting a birth certificate from Chennai corporation?

There’s no application fee if the birth is registered with the municipality within 21 days of its occurrence. However, any delay in registration will result in late penalty fees.
The Chennai corporation birth certification application fees are as follows:

1. If registered within 21 days: No fee
2. Within 30 days: INR 100
3. After 30 days to 1 year: INR 200
4. After 1 year: INR 500

Things to remember:

1.  The fees mentioned above apply to hospitals/medical institutions as the births of
newborns are reported and registered by the hospital authorities.
2.  Individuals have to pay the late fees only in cases of home births. If you are an adult whose
birth was not registered at the time of its occurrence, you can register it now by paying the
fees applicable to birth registration after one year – i.e., INR 500.
3. Due to the pandemic, the CM of Tamil Nadu has waived the penalty of delayed birth
registration in Chennai and other parts of the state. The waiver applies to births that
occurred after January 1, 2020.

How can an adult apply for their Chennai birth certificate?

Are you an adult who doesn’t have your birth certificate in Chennai corporation? There could be two possible scenarios:
1. Your birth was registered in the municipal corporation records, but you don’t have a birth
certificate. 
2.  Your birth was not registered at the time of its occurrence and you don’t have a certificate
either.
The good news is you can get your Chennai birth certificate even after 20 or 30 or 40 years. Here’s how to apply for and obtain their Chennai corporation birth certificate in these two scenarios.

1.      How to get your birth certificate in Chennai if your birth is registered
If your birth is already registered and your birth details are in the records of the municipal corporation, follow the process mention below to get your Corporation of Chennai birth certificate.

Step 1: Certificates and records of registered births from 1910 are now available on the Greater Chennai Corporation (GCC) website. So, as the first step, search and see if your birth certificate is available on the GCC birth certificate database.

Step 2: If you cannot find your Chennai birth certificate online, go to the municipal corporation office and meet the Registrar of Births and Deaths.

Step 3: If your birth has been registered in the records, the registrar will be able to find the entry. To find your birth entry in the records, you will have to give details such as the date of birth, mother’s name, father’s name, and the name of the hospital (if you were born in a hospital).  You will also need to pay a search fee to find your birth registration details.

Step 4: Once you have found your birth registration records, apply for your Chennai birth certificate. You must attach some documents and identity proof, such as your secondary school leaving certificate, Aadhaar card, etc., and pay a nominal fee.

Step 5: Once the application is submitted and verified, the municipal corporation will issue your birth certificate in a few days.

1. Fee for searching a single entry for a single year: INR 100
2. Fee for searching the entry (additional years): INR 100 per additional year
3. Fee for issuing the birth certificate extract: INR 200 per copy 

Note: Please check with the registrar/municipal office regarding the documents required and the process of applying for your Chennai corporation birth certificate – they will be able to give you the exact details.  

2.  How to get your Chennai birth certificate if your birth is not registered

To get a birth certificate in Chennai or anywhere else in the country, your birth should be registered first. If your birth has not been registered, you can register it by obtaining a court order. You can go through the process yourself or hire a lawyer or reputed agency to do it for you.

Given below is the process for registering your birth and getting a birth certificate from Chennai corporation:

Step 1: First, go to the Chennai municipal corporation office and request a Non-Availability of Birth Certificate (NABC).
Step 2: The registrar/concerned authorities will tell you about the process of obtaining the NABC. Typically, you will need to fill in an application form and submit it along with documents such as:
1.  Address proof
2.  ID proof
3.  School records (Secondary School Leaving Certificate or equivalent)
4.  Affidavit
5. Birth proof such as hospital records

Note: Please check with the municipal corporation authorities to find out the exact documents to be submitted.

Step 3: Once you have received the Non-Availability of Birth Certificate, the next step is to get an order from the magistrate. In Chennai, an Executive Magistrate not below the rank of an RDO (Revenue Divisional Officer) can issue the order for granting the birth certificate.

Step 4: Once you have received the order from the magistrate, visit the registrar at the Chennai corporation for birth certificate issuance. Submit a request to register your birth and issue the birth certificate: 

The charges involved in this process are as follows:

1. Fee for Non-Availability of Birth Certificate: INR 100
2. Fee for delayed birth registration: INR 500
3. Fee for birth certificate extracts: INR 200 per copy

How to do the Chennai corporation birth certificate correction online?

Are you a parent who wants to correct a mistake in your child’s birth certificate in Chennai, such as a spelling mistake or an error in the date of birth? Or, are you an adult who wants to make corrections or updates on your birth certificate?

Please note that currently there is no option for doing the Chennai corporation birth certificate correction online. You must visit the concerned zonal office or the municipal office of Chennai corporation for birth certificate corrections, depending on whether the birth is registered before 1990 or after 1990.

Here’s how to do Chennai birth certificate correction, whether it is your child’s birth certificate or your birth certificate.
Special Note: The process given below is only for correcting the details on your Chennai corporation birth certificate. For instance, you can correct the name from Vidhya to Vidya. You cannot change the name altogether– for, instance, from Vidya to Vijaya. If you want to change the name on your Chennai birth certificate altogether, check the next question.

1.  Chennai corporation birth certificate correction (Births registered before 1990)

Where to go – Visit the Chennai municipal corporation office (Public Relation Centre, Ripon Buildings) during any working day, from 10:00 am to 5.30 pm.

Who can apply – The parent of the child/ the individual who wants to correct her/his birth certificate can apply.

Documents required – The following documents are required for correcting the birth certificate at Chennai corporation’s office:
1.  Application form (you will get it at the counter)
2.  Request letter from the parents/individual
3.  Notarized affidavit
4. Proof documents – Driving license, Aadhaar card, the first and last pages of the passport, SSLC mark sheet/school documents, PAN, ration card, marriage certificate, etc. of the parents or individual.

Note: Depending on what you want to correct/update, additional documents might be required. The authorities at the registrar’s office will instruct you on the same.

Timeline of sanction – Once you submit the application and all required documents, the Registrar of Births will make the required corrections on your Chennai birth certificate. Typically, it takes about 7 working days.

Contact number – 044-25619251.
Correction Fee: As applicable

2.  Chennai corporation birth certificate correction (Births registered after 1990 till date)

Where to go: Visit the concerned zonal office. The name and the number of the zone can be found on the birth certificate.

Who can apply for the correction: The parent (in the case of a child) or the individual (in the case of adults)

Documents required:
The documents required for corporation of Chennai birth certificate correction for births registered after 1990 to date are as follows:
1.  Application form for name correction (you can obtain the form at the office counter)
2.  Request letter from parents (for children) or the individual
3.  Affidavit
4. Documents depending on whether you want to correct the name, parents’ name, initials, surname, date of birth, or other details – Aadhaar card, driving license, the first and last pages of the passport, PAN, ration card, marriage certificate, SSLC mark sheet/school documents, and other ID proof documents of the parents or individual.

Correction Fee: As applicable

Note: Please note that you might be asked to produce additional documents, such as hospital records if required. Kindly check with the zonal office for more details.

Timeline of sanction: After the successful submission and verification of the application and documents, corrections to your Chennai birth certificate will be made typically within 7 working days.

Contact numbers: Given below are the Chennai zonal office contact numbers for birth certificate correction:

Zone Zone NamePhone Zonal Office Address
Zone 1Thiruvottiyur9445190061No.947, T.H. Road, Thiruvotriyur, Chennai – 600019
Zone 2Manali9445190062No.112, Dr. Ambedkar Street, Manali, Chennai-600 068.
Zone 3Madhavaram9445190063No.1, Thattankulam Salai, Bazar Road, Madhavaram, Chennai – 600060.
Zone 4Tondiarpet9445190064No.266, T.H. Road, Tondayarpet, Chennai –600021
Zone 5Royapuram9445190065No.105, Basin Bridge Road, Royapuram, Chennai – 600079
Zone 6Thiru.Vi.Ka.Nagar9445190066No.5, Anderson Road, Ayanavaram, Chennai – 600023
Zone 7Ambattur9445190067Thiruvallur High Road, Ambattur, Chennai –600053.
Zone 8Anna Nagar9445190068No.13B/36B, Pulla Avenue, Shenoy Nagar, Chennai – 600030
Zone 9Teynampet9445190069No.4, 4th Cross Street, Lake View Road, Nungambakkam, Chennai – 600034
Zone 10Kodambakkam9445190070No.64, N.S.K. Salai, Kodambakkam, Chennai – 600024
Zone 11Valasaravakkam9445190071No.33, Arcot Road, Valasaravakkam, Chennai – 600087
Zone 12Alandur9445190072No.1, New Street (Near GST Road), Alandur, Chennai – 600016
Zone 13Adyar9445190073No.115, Dr. Muthulakshmi Salai, Adyar, Chennai –600020
Zone 14Perungudi9445190074No.6/64, Puzhuthivakkam Main Road, Chennai-600091
Zone 15Sholinganallur9445190075No.120, Rajiv Gandhi Salai (Old Mahabalipuram Road), Sozhinganallur, Chennai – 600119

 (Source: Citizen Charter-2019-20-English.pdf (chennaicorporation.gov.in)

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13 Comments

  1. Hi – I need help in entering the registration number , since I’m not able to find any result if i directly paste the below registration number.

    .Can you tell me in which format should i enter the registration number for the name inclusion?
    COC/2011/08/116/000491/0

  2. Hi Sriram Parthasarathy,
    The format you entered seems to be correct. You may need to visit the Zonal office to sort this issue. We are not sure whether the website allows name inclusion online for births happened in 2011. You can find the Zonal office helpline number in the article. Please try talking to them before you pay a visit to the office. Good luck.

  3. Hi- I cannot find my birth certificate online. I have an old copy that needs to be replaced. Could you let me know how to find my birth certificate without having to go to chennai?

  4. My date of birth is 1973,my certificate is available online but my name is not included.how to get my name added.

  5. Hi- my name has not been registered in my birth certificate and also there is a mistake in my fathers name in my birth certificate how to change it? Can u help me!

  6. Hello sir, nice information and very useful information. I have done name inclusion for my kid, and I got the acknowledgment number too. Now when I check the name inclusion page, it says name already added. But now birth certificate itself not showing on birth certificate page. Where as it’s showing on name inclusion page, what will be the issue? Basically how many days it take for name inclusion accepted for kid born in year 2018. Kindly assists, thanks in advance

  7. Hello admin , am a resident of Kerala born on 1982 in Chennai I need to correct my parents name as whole.I dont have any current address of chennai.my birth only was happened there . Where do I go and what can I do for it? Please help

  8. Hello Admin,

    How many days registrar will take to include the child’s name?

    I included my child’s name on the official website 5 days ago (Feb 20, 2022) by uploading all the relevant documents.

    Now I go to this page – https://chennaicorporation.gov.in/new_site/child-inclusion/Home.jsp and see the message that “child name is already included”

    But I am not able to download it from this page – https://chennaicorporation.gov.in/gcc/online-services/birth-certificate/.

    So it will take 7 working days for the name inclusion?

    Kindly help!

  9. Hello sir,
    I request you to know the process for Child Name inclusion in birth certificate to whom should i talk if any contact number will be given will be great help. we stay in Hyderabad my son born in 2005 at chennai Arumbakkam i have to add the name. Kindly let me know to whom i should contact.

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